Town of Greene, Maine

Planning Board Minutes

May 14, 2013


      Joseph McLean, Chairman, 212-9350

      Peter Jolicoeur, Secretary & Associate, 946-7250

      George Schott, Treasurer, Associate, 946-7972

      John Bennett,  946-4125

      Mark Randall, 946-5108

      Glenn Chateauvert, 375-7278

      Ferg Lea – AVCOG, 783-9186


                                     CALL TO ORDER


Mr McLean called the Planning Board meeting to order at 7:00pm.   Mr McLean then read the announcements.   Those Members present were Joseph McLean, Peter Jolicoeur, Mark Randall, Glenn Chateauvert and John Bennett.   Member absent  was George Schott.   Also present were Select Board Liaison Don Bedford, CEO Ken Pratt and AVCOG Representative Ferg Lea.


I.                ANNOUNCEMENTS:


(A)   Planning Board Agenda for the June 11, 2013 meeting closes

  May 28, 2013.


(B)   Next regular Planning Board Meeting is June 11, 2013 at

  7:00PM at the Greene Town Office.


(C)    All AVCOG fees must be paid prior to the signing of the Final



II.                              MINUTES FOR PLANNING BOARD MEETING


Mr Chateauvert made the motion to accept the minutes from the April 9, 2013 meeting, Mr Randall seconded the motion.   The vote was 4 yes, 1 abstained.


III.                    TREASURERS REPORT


Mr Schott was not present this evening Mr John Bennett read the report stating that a total of $625.00 has been received for budget.


IV.              CEO REPORT


Mr Pratt reported there were no new building permits issued since the last meeting but there was 1 junk yard permit issued.






Mr McLean signed a copy of the minutes from the May 14, 2013 meeting to be included with the new plan.




VI.                   DAVIS LAND SURVEYING LLC


Mr Stuart Davis was representing this project this evening which will be called Greene Hill Subdivision.   Mr Davis stated that the owner of the property on Hills Ridge Rd, Mr William Turner,  wants to create a 3-lot minor subdivision.   A house currently exists on what will be 1 lot and 2 additional lots will be created.   After a short discussion the board reviewed the Application Completeness Checklist.   The results are as follows;


#1 – Mr Davis stated that they are still waiting for the Mylars.   The paper copies only of the plan were submitted.


#5 – Mr Davis stated the Fire Chief, Road Commissioner and Superintendent of schools has not yet responded to the copies sent to them.


#12 – Each lot on the plan needs to show the well and septic proposed.


#19 – There are no designs for sewage disposal yet.   The test pits have been noted on the plan.


#22 – The soil surveys have been done but not included in the plan.   The applicant will have them for the next meeting.


#24 – Waiver requested for Stormwater, Erosion and Phosphorus Controls.   As the entrance road was not engineered the plan needs to include a road design with culverts crossing any wetlands.


#25 – Waiver requested for Pre and Post Development Watershed Boundaries.   It is not believed that this property is in any watersheds.   However, it is possible that it is in the Sabattus Lake watershed.   Watershed Delineation maps need to be reviewed.


#26 – Waiver requested for maps showing subdivision and watershed boundaries.   Copies of USGS maps will need to be included showing these boundaries.


#27 – Need a letter included from Maine Department of Wildlife stating there are no Deer Yards in the area.


#28 – A Phosphorus Impact Analysis will need to be included if the property is in the watershed of Sabattus Lake.


#29 & 30 – Will need to verify with the National Register of Historic Places that there are no historic sites or structures on the property.


#31 – Need to check the Maine Historical Preservation Listing for anything noted for this site.


#32 – Need to review the maps included in the Greene Comprehensive Plan for any listed scenic sights and views on the property.


#33 – Need to include a statement of Financial Capacity.


#34 – Need to include Sight Distance with traffic impact analysis.


#37 & 39 – Need to include a copy of the Maintenance Agreement for all owners showing shared cost of upkeep on the road.


There was then a short discussion about the existing drainage ditch on the property.   It is a man-made ditch used to take care of some of the water that collected in that area.   There needs to be more checking done to see where the water is coming from and going to after it leaves the property.


Mr Daniel Moreau, abutter, was present.   He stated he was looking for progress to be made on the subdivision and was there to observe the process.  Mr Moreau stated that there is a natural grade in the road that directs the water off and into the woods, which is why there are no culverts in that area.   Ground water is present year round.


Mr Chatauvert then motioned to accept the plan as complete with the following conditions;

The plan include copies of letters sent to the abutters, Fire Chief, Road Commissioner and Superintendant of Schools


Soil Surveys be included


Storm Water Plan and Phosphorus Controls be included in the plan


Letters from;

Maine Wildlife Department showing any or absence of any wildlife habitats on the property


A check be done on the National Register of Historic Places for any or absence of any historic structures or sites


Review of Green Comprehensive Plan for any scenic sights or views on the property


Statement of Financial Capacity be included


Traffic Study for Sight Distance analysis be included


Copy of the Maintenance Agreement showing each landowner contributing to the upkeep of the road


Mr Randall seconded the motion.   The vote was unanimous.

The Site Visit was then scheduled for Thursday, May 30th, at 6:00pm.   The Public Hearing was then scheduled to be Tuesday, June 11th, at 6:45pm.




Ryan and Katie Greenlaw were present this evening to represent this plan.   Mrs Greenlaw stated they were here as purchasers of lot #2 of Country Meadow Estates which has a condition imposed on it to have the driveway be on Hayfield Drive and not River Road.   There is a note on the Subdivision Plan clearly stating that the driveway for lot #2 be on Hayfield Drive.   They want to be able to have the driveway on River Road so the house can face the river and the garage be positioned to not block the view of the yard from the house.   There is also the issue of not being able to get a building permit for the lot until Hayfield Drive is completed, which it is not.


It is assumed at this time that the driveway positioning was stated to minimize driveways on River Road and that there is a possible problem with sight distance from the exit point if this driveway is on River Road.


Then there was a discussion about the lot which included that there was an underground electrical service that ran to the end of Hayfield Drive that would be an issue if digging for a driveway there.   It also included that the town ordinance states that a corner lot will have its access be on the less traveled road.  


The board’s decision on this matter was that an approval can not be made this evening because this is a Subdivision Modification and there are too many issues to be dealt with for one meeting.   Also, there is more history involved on this site than what was available.   Even if the board could approve such a change the road is not complete so no building permit can be issued at this time.   The board urges the Greenlaws to go back to the owner of the subdivision and get Hayfield Drive completed so they can get a building permit.


A site visit was then scheduled for Thursday, May 30th, at 7:00pm.


VIII.             DONALD MORIN


Mr Donald Morin was present representing the Change of Use Application he submitted.   Mr Morin spoke on changing the usage of the property formally known as Security Shredding on Route 202 to an Auto Body Shop.   He would be using the building as it is with minor modifications to the loading dock are.   It would change the dock area to a ramp for vehicle access to the building.   The driveway would remain the same with parking spaces available.


The board then reviewed the Application Completeness Checklist.   The results are as follows;

Waiver proposals were for #s 16, 19, 21, 22, 24, 25, 27 thru 29, 33, 40, 49, 50, 51, 55 and 62.   There were waivers requested for #s 34, 35 and 39 but the information was included so was accepted


#48 – Safety Kleen is being contracted to haul and dispose of these automotive fluids.   They do provide containers and spill basins for these fluids.


#61 – Letters to the Selectmen, Road Commissioner and Fire Chief have been sent but copies need to be included with the plan.


Exterior lighting was not included on the plan and as there will be limited times when lights will be used it needs to be added to the plan.


Signage for the business needs to be added to the plan.


Mr Randall then motioned to accept the plan as complete with the following conditions;

            Add the lighting to the plan


            Add the signage to the plan


      Mr Chateauvert seconded the motion.   The vote was unanimous.


There was a continued discussion about automotive fluids with the restriction noted of only one 55 gallon drum could be on premises at any time.   The waste oil is planned to be burned in the furnace for winter heating.


Mr Bennett then motioned to approve the Change of Use Plan with the following 3 conditions;

The 2 additions mentioned above


A letter from Safety Kleen stating they will be hauling and disposing of other automotive fluids and also providing containers and spill basins for those fluids


CEO satisfaction that all conditions have been met


Mr Randall seconded the motion.   The vote was unanimous.






X.                   CORRESPONDENCE


Received an invitation from MMA regarding the Planning Board Training Session to be held June 3, 2013 from 4:00pm to 8:30 pm.


Received notification from AVCOG regarding their workshop, Culverts and Stream Crossing – What You Should Know.   This workshop is being held Wednesday, June 5, 2013 at the Paris Fire Department, South Paris.


Seeing no other discussion, Mr. Chateauvert made a motion for adjournment.  Mr Randall seconded the motion.  The Board Members voted unanimously to adjourn the meeting at 9:25pm.


Respectfully submitted by,


Peter Jolicoeur